When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies for 2024. Discover endless opportunities to grow and make your mark at Hines.

As the Project Coordinator with Hines, you will facilitate the review of homebuilders’ architectural plans, both “master plans” and “individual plans”, and provide comments based on the Design Guidelines for each respective project. Customer service and attention to detail are the primary focus of this position. We are seeking a reliable, honest, hard-working candidate that is able to work in a fast-paced environment. Candidate needs to be a self-starter. Responsibilities include, but are not limited to: 

• Review new home plans for large-scale master planned communities in DFW and Houston.

• Have intimate knowledge of the Governing Documents and Design Guidelines for each of these communities to efficiently review home plans as they are submitted.

• Assist in creating the Design Guidelines for a new community. Work with management and potentially 3rd party architects to complete.

• Provide top-notch customer service by responding quickly to emails and phone calls.

• Keep an extremely organized file structure, with documentation of when plans are submitted, when they are reviewed, and when they are responded to.

• Form relationships with homebuilders’ submittal teams with the goal of long-term customer satisfaction.

• Provide support to other team members.

• Prepare check requests for master plan submittals and work with the internal accounting department to collect fees from Project accounts.

• Prepare monthly accounting reports to submit to the Region.

• Potentially drive to communities around the DFW metroplex for in-person checks of built homes as needed.

• Other projects as needed and assigned.

Minimum Requirements include:

• High school diploma or equivalency required from an accredited institution. Some college preferred but not required.
• One or more years' experience in an office environment performing similar tasks preferred (property management and/or architectural review process). Two or more years of administrative support (or related field) required.
• Proficient in Microsoft Office (including Word, Excel, and PowerPoint) and PDF.
• Will be trained in the Cecilian XO system for online plan submittals.
• Excellent communication skills.
• Strong working knowledge of customer service principles and practices, ability to perform with minimum supervision and make decisions independently.
• Ability to multi-task, effectively prioritize workload, meet hard and fast deadlines.
• Must be a team player.
• Must possess strong analytical skills.
• Detail-oriented with multiple tasks, information organization.

• Ability to lift general ledgers, files, records, and computer paper (approximately 5-35 lbs.).

• Position will not require traveling; selected candidate will be able to work in a hybrid capacity.

• Work overtime as business needs deem appropriate.

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

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