When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

As a Leave & Absence Administrator (Absence Advocate) with Hines, you will be responsible for administering Hines’ leave and absence policies and programs, ensuring all requests for time away are handled appropriately and efficiently. The position entails a specific focus on ensuring that these policies and programs meet all applicable compliance and regulatory requirements. The successful candidate will engage with multiple internal partners and the leave administration vendor to provide excellent service and support to a diverse and growing work force. Responsibilities will include, but are not limited to:

• Serve as single point of contact for employees, managers, and HR partners with respect to leave and absence related inquiries, including but not limited to FMLA, STD, LTD, vacation, safe and sick time, and military leave.
• Coordinate with Hines’ leave administration vendor partner to ensure accuracy of all STD, LTD, FMLA, and company sponsored leave claims.
• Ensure proper coordination with other paid time off programs, including Workers Compensation, state, and union provided benefits.
• Clearly communicate decisions and ongoing expectations to employees and their managers.
• Process leave transactions in Workday, including entering, editing and discontinuing approved leaves.
• Coordinate with Payroll, other internal functions, and external payers to ensure accurate payment of disability and other paid time off benefits.
• Maintain up-to-date working knowledge of relevant federal, state, and local laws and entitlements.
• Analyze leave utilization data and provide metrics and reporting as needed
• Draft and develop policies, procedures, process flows, and employee facing resources as needed.

Minimum Requirements:

• Bachelor’s Degree from an accredited university or equivalent preferred
• One or more years of experience with leave and absence management
• Excellent written and verbal communication skills
• Ability to manage several projects simultaneously while working under pressure to meet deadlines
• Advanced knowledge of Microsoft Office Suite or similar software; intermediate to advanced Excel knowledge preferred

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

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