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Reception Coordinator

Reception Coordinator

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When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


As a Receptionist with Hines, you will run our reception and refreshment/breakout area. As well as being the face of our company and helping to give our visitors warm and professional welcome, you will be assisting the Office Manager in providing support and help to fellow employees, ensuring that our office runs efficiently and is a pleasant environment to work in. You will also coordinate all front desk activities, including calls, meeting reservations and guest services. Responsibilities include but are not limited to:


  • Reception switchboard
  • Meeting room bookings
  • Taxi bookings
  • Meet and greet guests, collect coats, offer coffee, etc.
  • Coordinate catering for meetings
  • Set up and clear meeting rooms
  • Book couriers
  • Binding
  • Newspapers
  • Dry cleaning service booking
  • Reception handbook updates
  • Ensuring copiers are stocked daily– paper and toner
  • Reporting phone/coffee machine/appliance issues
  • Invoice processing for London accounts email


Minimum Requirements include:


  • Bachelor's Degree from an accredited institution preferred
  • Two or more years experience as a receptionist/front of house manager
  • Hands on experience with office machines (printers, franking)
  • Excellent communication and people skills
  • Advanced knowledge of Microsoft Office, particularly Excel and Word
  • Good organizational and multitasking abilities



Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 201 cities in 21 countries. Hines has approximately $100 billion of assets under management, including $54.5 billion for which Hines provides fiduciary investment management services, and $45.5 billion for which Hines provides third-party property-level services. The firm has 113 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,262 properties, totaling over 414 million square feet. The firm’s current property and asset management portfolio includes 529 properties, representing over 213 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


We are an equal opportunity employer and support workforce diversity.


No calls or emails from third parties at this time please.

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