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Management Assistant/Accounts Payable

Management Assistant/Accounts Payable

Job ID 
US-CA-Palo Alto
Property Management

More information about this job


When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


As a Management Assistant with Hines, you will provide advanced administrative support to the management and operations of the Project. The Management Assistant handles confidential information with discretion, uses independent judgment, takes initiative and has a strong client service orientation.  Responsibilities include, but are not limited to:


  • Manage projects as assigned
  • Analyze problems and suggest solutions
  • Identify trends in data and communicate conclusions
  • Compose correspondence
  • Create presentations and managerial reports
  • Maintain calendars and coordinate meetings and special events
  • Manage and track client requests and work orders through completion
  • Responsible for accounts payable and preparation of payments
  • Code invoices and assist with budget preparation
  • Assist with internal and external audits


Minimum Requirements include:


  • High school diploma or equivalent from an accredited institution
  • Four or more years in an administrative support role in a professional office environment
  • Advanced knowledge of Microsoft Excel
  • Accounts Payable experience preferred


Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 201 cities in 24 countries. Hines has approximately $111 billion of assets under management, including $60 billion for which Hines provides fiduciary investment management services, and $51 billion for which Hines provides third-party property-level services. The firm has 108 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,295 properties, totaling over 422 million square feet. The firm’s current property and asset management portfolio includes 506 properties, representing over 210 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


We are an equal opportunity employer and support workforce diversity.


No calls or emails from third parties at this time please.

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