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Administrative Assistant - Accounts Payable

Administrative Assistant - Accounts Payable

Job ID 
US-NY-New York

More information about this job


When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


As an Administrative Assistant - Accounts Payable with Hines, you will provide advanced administrative and clerical support in an assigned area to ensure the smooth operation of the area. This position will support multiple individuals. Responsibilities include, but are not limited to:


  • Serve as the administrative support to assigned team members by coordinating, facilitating, recording and communicating their individual, group and company-wide activities.
  • Coordinate special activities and liaison functions for assigned team members such as travel arrangements, meetings, interviews and conference calls.
  • As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts and tables.
  • Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
  • Prepare both internal and external mail. This includes special handling packages, internal/external mailings, mailing lists and distribute mail and invoices as needed.
  • Assist with management, distribution and coding of invoices, including scanning and data entry into automated Accounts Payable system.


Minimum Requirements include:


  • High school diploma or equivalent from an accredited institution
  • Two or more years in an administrative support role in a professional office environment
  • Advanced knowledge of Microsoft Office


Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 201 cities in 21 countries. Hines has approximately $100 billion of assets under management, including $54.5 billion for which Hines provides fiduciary investment management services, and $45.5 billion for which Hines provides third-party property-level services. The firm has 113 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,262 properties, totaling over 414 million square feet. The firm’s current property and asset management portfolio includes 529 properties, representing over 213 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


We are an equal opportunity employer and support workforce diversity.


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