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Assistant Facilities Manager

Assistant Facilities Manager

Job ID 
US-NY-New York
Facilities Management

More information about this job


When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


As an Assistant Facilities Manager with Hines, you will act in a supporting role for a client's operations, take ownership of certain elements of the facilities operations scope of work, run projects, and provide response and coordination of resolution for specific requests. Responsibilities include but are not limited to:


  • Develop and maintain ethical, professional, and courteous relations with site occupants, contractors and clients.
  • Assist with the administration and management of all activities related to interior maintenance, cleaning, and client service requests.
  • Manage all client service requests and communication to requestor and business unit manager.
  • Support all project and move managers for construction and move projects including the provision for freight elevator scheduling, construction cleaning, file clean-outs, and move box delivery.
  • Inspect all facilities, identify discrepancies and coordinate repairs.
  • Provide information and direct input in major fiscal activities, including budget preparation, financial planning and variance analysis. Provide economic justification for expenses including bidding of large purchase and/or price evaluation.
  • Ensure proper and timely payment of all accounts payable including the coding, verification of accuracy, approval and forwarding for payment.
  • Submit monthly required reporting for the site, including metrics, project accomplishments and open issues.


Minimum Requirements include:


  • Bachelor's degree in business administration or related field from an accredited institution
  • Recent college graduate to three years of experience with a professional organization
  • P&L responsibility and budgetary experience
  • Strong initiative and customer service orientation
  • Standard work week for this opening is Tuesday - Saturday (off every Sunday and Monday)




Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 201 cities in 21 countries. Hines has approximately $100 billion of assets under management, including $54.5 billion for which Hines provides fiduciary investment management services, and $45.5 billion for which Hines provides third-party property-level services. The firm has 113 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,262 properties, totaling over 414 million square feet. The firm’s current property and asset management portfolio includes 529 properties, representing over 213 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


We are an equal opportunity employer and support workforce diversity.


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