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Contract Administrator (Hines@Facebook)

Contract Administrator (Hines@Facebook)

Job ID 
US-CA-Menlo Park

More information about this job


When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


As a Contract Administrator with Hines, you will be responsible for the administration of vendor contracts by preparing, routing and examining all contract activities to ensure compliance and procurement standards are maintained. Responsibilities include, but are not limited to:


  • As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts and tables.
  • Draft requests for proposal, solicit local vendors for RFP’s where applicable and create bid comps.
  • Create Contracts and Amendments and Routing Forms for signature and approval.
  • Keep a live up to date tracker of all contract statuses from beginning to end
  • Ensure Hines and Client contract compliance.
  • Keep all documentation update to date and appropriately archived.
  • Effectively communicate and correspond with vendors and maintain vendor contact information.
  • Manage the certificate of insurance program and vendor.
  • Provide vendor reports, schedule vendor QBR’s, run OFAC (Office of Foreign Assets Control) reports for each contract.
  • Create and maintain electronic vendor files.  May generate confidential files and reports.
  • Create, update and maintain departmental databases when appropriate.
  • Complete special projects to support assigned area.


Minimum Requirements include:


  • Bachelor's degree from an accredited institution
  • One or more years in an administrative support role in a professional office environment
  • Maintain strict confidentiality
  • Advanced knowledge of Microsoft Office


Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 201 cities in 21 countries. Hines has approximately $100 billion of assets under management, including $54.5 billion for which Hines provides fiduciary investment management services, and $45.5 billion for which Hines provides third-party property-level services. The firm has 113 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,262 properties, totaling over 414 million square feet. The firm’s current property and asset management portfolio includes 529 properties, representing over 213 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


We are an equal opportunity employer and support workforce diversity.


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