Hines

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Personal Assistant

Personal Assistant

Job ID 
2017-5205
Location 
UK-London
Category 
Administrative
Type 
Full-Time

More information about this job

Overview

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

Responsibilities

As a Personal Assistant with Hines, you will be providing proactive and efficient assistance and secretarial services to the Managing Directors and a Director of the European Fund Management team. Responsibilities include, but are not limited to:

 

  • Diary management and coordination, including liaising with internal and external contacts to arrange meetings, conference calls, seminars, etc.
  • Monitoring incoming English and German email traffic and alerting recipient of details as required.
  • Travel and accommodation booking: proactive research and presentation of options, using initiative to anticipate requirements and look for optimal cost-effective solutions.
  • Compiling and managing expense reports and process using ‘ExpensAble’
  • Organizing quarterly off-site investor meetings:  coordinating venue, room bookings, menu, etc.

  • Screening calls and placing calls to internal and external contacts, with an appropriate developed appreciation for importance and priority (e.g. internal hierarchy, major clients).

  • Checking, arranging and formatting documents including memos, reports and presentations with a perfectionist’s care for detail.

  • Assisting fund team with investor reporting and investor communications as directed; responsible for the administration of online investor reporting portal and maintain investor details.

  • Preparation of attractive presentation materials and charts from draft content provided.

  • Drafting correspondence where required, including taking dictation.

  • Maintaining address books and an effective filing system of correspondence.

Qualifications

Minimum Requirements include:

  • Three or more years of personal assistant experience
  • Experience in real estate investment/private equity environment would be beneficial
  • Advanced knowledge of Microsoft Office
  • Ability to assertively, efficiently and calmly multi-task and prioritise
  • Fluent in verbal and written English and German required

Closing

Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 201 cities in 21 countries. Hines has approximately $100 billion of assets under management, including $54.5 billion for which Hines provides fiduciary investment management services, and $45.5 billion for which Hines provides third-party property-level services. The firm has 113 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,262 properties, totaling over 414 million square feet. The firm’s current property and asset management portfolio includes 529 properties, representing over 213 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.

 

We are an equal opportunity employer and support workforce diversity.

 

No calls or emails from third parties at this time please.

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