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Management Assistant

Management Assistant

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When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


As a Management Assistant, you will provide advanced administrative support to the Senior Managing Director(s) & CEO and to ensure the smooth operation of the area.  Responsibilities may include but are not limited to:


  • Answers phones, forwards accurate and detailed messages, facilitates conference calls and, as appropriate, disseminates general information to callers. 
  • Composes various documents such as agreements, contracts, correspondence, interoffice memos, presentations and reports
  • Coordinates special activities and functions such as Hines conferences, client conferences and special events, travel appearances, guest travel arrangements, meetings, interviews and conference calls as well as travel itineraries
  • Makes arrangements for special and routine meetings and lunches
  • Creates, updates and maintains departmental databases when appropriate.
  • Prepares monthly expense reports and submit to accounting for processing
  • Maintain and order office supplies as well as oversees maintenance of copiers and fax machine
  • Open, sort and distribute mail
  • Process invoices as needed


Minimum Requirements include:


  • High school diploma or equivalent from an accredited institution
  • Four or more years in an executive administrative role in a professional office environment
  • Advanced knowledge of Microsoft Office


Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 201 cities in 21 countries. Hines has approximately $100 billion of assets under management, including $54.5 billion for which Hines provides fiduciary investment management services, and $45.5 billion for which Hines provides third-party property-level services. The firm has 113 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,262 properties, totaling over 414 million square feet. The firm’s current property and asset management portfolio includes 529 properties, representing over 213 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


We are an equal opportunity employer and support workforce diversity.


No calls or emails from third parties at this time please.

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