• Americas Project Management Operations Assistant (Hines@Facebook)

    Location US-CA-Menlo Park
    Job ID
    Facilities Management
  • Overview

    When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


    As a Americas Project Management Operations Assistant with Hines, you will develop and maintain strong collaborative relationships with key stakeholders and vendors within the facilities category. Responsibilities include, but are not limited to:


    • Provide support to Americas Project Management team
    • Act as liaison between Sourcing and Facilities Project Management teams to ensure departments follows procurement strategies, processes, policies, and best practices
    • Manage procurement process for Facility projects including placing orders, creating requisitions, navigating through the internal approval process, change orders, and close-out
    • Ensure orders adhere to supplier agreements and contracts
    • Collaborate directly with Legal team to ensure document compliance
    • Coordinate contracts with new 3rd party service providers.
    • Interface with Project Managers to coordinate contract prioritization with Sourcing department.
    • Support regional PM leads with project budgeting and scheduling
    • General office duties as needed


    Minimum Requirements include:


    • High school diploma or equivalent from an accredited institution; Bachelor's degree preferred
    • Two or more years of related experience required
    • Advanced knoweldge of Microsoft Office
    • Ability to work effectively within deadlines in a fast-paced, growing environment
    • Organizational skills with attention to detail and follow-up
    • Experience in budgeting, accrual and cash flow processes
    • Experience drafting and executing contract documents


    Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 207 cities in 24 countries. Hines has approximately $116.4 billion of assets under management, including $64 billion for which Hines provides fiduciary investment management services, and $52.4 billion for which Hines provides third-party property-level services. The firm has 109 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,319 properties, totaling over 431 million square feet. The firm’s current property and asset management portfolio includes 527 properties, representing over 224 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


    We are an equal opportunity employer and support workforce diversity.


    No calls or emails from third parties at this time please.


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