• Facilities Coordinator (Hines@Facebook)

    Location US-IL-Chicago
    Job ID
  • Overview

    When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


    As a Facilities Coordinator with Hines, you will perform advanced administrative duties related to the management and operation of a client's facilities by providing a work environment consistent with their culture and high standards. Responsibilities include, but are not limited to:


    • Provide the highest level of customer service to the client, property manager, and other facilities team partners

    • Swiftly and thoroughly complete tasks assigned by the facilities managers

    • Assist facilities managers with vendor RFPs including finding, interviewing, and selecting vendors

    • Participate in business continuity and emergency preparedness planning/training

    • Assist facilities managers with creating reports and tracking team progress/accomplishments

    • Review and manage vendor certificates of insurance and non-disclosure agreements

    • Assist events team with set-ups and event support, as needed

    • Assist with all aspects of office optimizations, expansions, and relocations 

    • Complete administrative tasks for the facilities managers, as needed

    • Maintain team vendor and emergency contact reference lists

    • Complete office walk-throughs to identify office issues

    • Pre-register, escort, and maintain strong relationships with team vendors

    • Maintain maintenance and facilities operations calendars

    • Coordinate with security, IT/AV, property managers, and other Facebook teams to complete collaborative projects


    Minimum Requirements include:


    • High school diploma or equivalent from an accredited institution; Bachelor's Degree preferred
    • Three or more years in an administrative support role in a professional office environment
    • Intermediate knowledge of Microsoft Office
    • Strong initiative and customer service orientation
    • Excellent verbal and written communication



    Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 201 cities in 24 countries. Hines has approximately $111 billion of assets under management, including $60 billion for which Hines provides fiduciary investment management services, and $51 billion for which Hines provides third-party property-level services. The firm has 108 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,295 properties, totaling over 422 million square feet. The firm’s current property and asset management portfolio includes 506 properties, representing over 210 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


    We are an equal opportunity employer and support workforce diversity.


    No calls or emails from third parties at this time please.


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