• Administrative Assistant

    Location LU-Luxembourg
    Job ID
  • Overview

    When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


    As an Administrative Assistant with Hines, you will provide administrative support to the office managing director. You will be primarily responsible for handling all administrative matters for the managing director as well as serving as the point person for HR related matters for the office and coordination of certain matters among the office and outside attorneys. The role will be highly visible to internal and external stakeholders and will require a great deal of organization and initiative to be successful. Responsibilities include, but are not limited to:


    • Support the Managing Director with all administrative tasks—booking travel arrangements, managing calendar, organizing meetings/conferences, producing expense reports
    • Being the office point person for all HR related matters and liaising with the out-sourced HR provider, initial review of payroll reports, coordination of onboarding of new employees and exiting of leaving employees
    • Circulate documents for signature, accumulate documents for coordination of review with outside counsel, create and maintain legal organization charts


    Minimum Requirements include:


    • High school diploma or equivalent from an accredited institution
    • Two or more years in an administrative support role in a professional office environment
    • Experience in Human Resources
    • Strong communication and organization skills
    • Advanced knowledge of Microsoft Office
    • Ability to work well managing multiple deadlines and managers


    Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 207 cities in 24 countries. Hines has approximately $116.4 billion of assets under management, including $64 billion for which Hines provides fiduciary investment management services, and $52.4 billion for which Hines provides third-party property-level services. The firm has 109 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,319 properties, totaling over 431 million square feet. The firm’s current property and asset management portfolio includes 527 properties, representing over 224 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


    We are an equal opportunity employer and support workforce diversity.


    No calls or emails from third parties at this time please.


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