• Conference Services Coordinator (Hines@Facebook)

    Location US-CA-Menlo Park
    Job ID
    Facilities Management
  • Overview

    When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


    As a Conference Services Coordinator with Hines, you will work closely with the Computer Aided Facilities Management (CAFM) team. Primarily focused on coordinating and updating conference rooms globally in a large fast-paced company.  Responsibilities include, but are not limited to:


    • Update conference scheduling as needed for Facility Operations, Space Planning, AV/VC Team, and IT Helpdesk
    • Coordinate with local facility managers to add new or update existing conference rooms
    • Triage and expedite tasks to the appropriate people or department
    • Manage daily conference room tasks and requests based on priority
    • Ensure accuracy of data across multiple systems and tools
    • Creation of reports, spreadsheets and data analysis
    • Assist CAFM team with misc. projects


    Minimum Requirements include:


    • Bachelor's degree from an accredited institution
    • Two or more years experience in event management or hospitality setting
    • Advanced knowledge of Microsoft Office
    • Excellent written, verbal and customer service skills
    • Excellent planning, organization, time management and follow-through skills in a fast-paced environment
    • AutoCAD, CAFM/IWMS, HTLM language experience preferred


    Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 207 cities in 24 countries. Hines has approximately $116.4 billion of assets under management, including $64 billion for which Hines provides fiduciary investment management services, and $52.4 billion for which Hines provides third-party property-level services. The firm has 109 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,319 properties, totaling over 431 million square feet. The firm’s current property and asset management portfolio includes 527 properties, representing over 224 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


    We are an equal opportunity employer and support workforce diversity.


    No calls or emails from third parties at this time please.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed