• Administrative Assistant - Legal

    Location US-TX-Houston
    Job ID
  • Overview

    When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


    As an Administrative Assistant for the Legal Department at Hines, you will provide advanced administrative and clerical support for multiple individuals, including attorneys and non-attorney legal staff.  Responsibilities may include but are not limited to:


    • Coordinate the execution of various documents by domestic and international employees, including senior leadership of the firm.
    • Serve as the administrative support to assigned legal department members by coordinating, facilitating, recording and communicating their individual, group and company-wide activities.
    • Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate of general information to callers. 
    • Coordinate special activities and liaison functions for assigned team members such as travel arrangements, meetings, interviews and conference calls.
    • As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts and tables.
    • Manage, organize and distribute record drawings and specification binders.
    • Assist in preparing presentations.
    • Establish and maintain appropriate filing systems, both manual and electronic.  May generate confidential files and reports.
    • Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
    • Prepare and process expense reports.
    • Ensure that office supplies meet assigned group’s supply and stationary needs.


    Minimum Requirements include:


    • High School diploma or equivalent from an accredited institution
    • Two years experience in an administrative role in a professional office environment
    • Prior employment at a law firm or in-house legal department strongly preferred
    • Manage complex processes and tasks in an organized and efficient manner.
    • Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction and style.
    • Demonstrate strong initiative and customer service orientation.
    • Interact with employees, visitors and vendors with poise and diplomacy.
    • Advanced proficiency in Microsoft Office software, specifically Word, Excel and PowerPoint.


    Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 207 cities in 24 countries. Hines has approximately $116.4 billion of assets under management, including $64 billion for which Hines provides fiduciary investment management services, and $52.4 billion for which Hines provides third-party property-level services. The firm has 109 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,319 properties, totaling over 431 million square feet. The firm’s current property and asset management portfolio includes 527 properties, representing over 224 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


    We are an equal opportunity employer and support workforce diversity.


    No calls or emails from third parties at this time please.


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