• Facilities Coordinator (Hines@Facebook)

    Location US-CA-Los Angeles
    Job ID
  • Overview

    When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


    As a Facilities Coordinator with Hines, you will perform advanced administrative duties related to the management and operation of a client's facilities by providing a work environment consistent with their culture and high standards. Responsibilities include, but are not limited to:


    • Supervises the receptionist and kitchen attendant, including delegating work, establishing priorities and deadlines, coaching and evaluating performance, hiring and handling performance related issues

    • Manages incoming requests for facilities and maintenance services and responds to requests on a priority basis

    • Serves as primary contact to outside vendors for equipment and maintenance related issues, including first aid kits, fire extinguishers, copiers, etc.

    • Directs the activities of vendors and/or contractors engaged in maintaining and repairing systems

    • Contacts appropriate personnel when emergency maintenance is required

    • Administers security and building access cards for employees and contractors

    • Coordinates all employee and departmental inter-office moves, including furniture, files, telephone and computer equipment

    • Coordinates with appropriate personnel regarding construction build-outs

    • Acts as primary contact for plants, artwork, calling cards and other requests

    • Prepares quarterly leasehold and rent charges

    • Coordinates with Property Management personnel on various company-wide programs, including Fire Warden/Drills and disaster recovery/response efforts

    • Develops preliminary budget and evaluates monthly expenditures

    • Processes invoices and forwards to manager for approval and accounting for payment

    • Develops, implements and maintains departmental record keeping, filing systems, and information on the Intranet

    • Requests necessary documentation of departmental property inventory from department managers

    • Tracks information for audit and tax purposes and handles special projects as assigned by management

    • Assist with transportation and moves projcets as needed


    Minimum Requirements include:


    • High school diploma or equivalent from an accredited institution
    • Two or more years in an administrative support role in a professional office environment
    • Intermediate knowledge of Microsoft Office
    • Strong initiative and customer service orientation




    Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 219 cities in 23 countries. Hines has approximately $124.3 billion of assets under management, including $63.8 billion for which Hines provides fiduciary investment management services, and $60.5 billion for which Hines provides third-party property-level services. The firm has 148 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,362 properties, totaling over 449 million square feet. The firm’s current property and asset management portfolio includes 514 properties, representing over 222 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


    We are an equal opportunity employer and support workforce diversity.


    No calls or emails from third parties at this time please.


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