• Sourcing/Contract Manager

    Location US-NY-New York
    Job ID
    Facilities Management
  • Overview

    When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


    As a Sourcing/Contract Manager with Hines, you will be overseeing the management and coordination of the sourcing/procurement process for Property, Facilities, and Engineering related spend for a major portfolio of commercial office buildings. Responsibilities include but are not limited to:


    • Work closely with client’s management team on sourcing projects as an outsourced consulting resource managing both operational and capital project sourcing activities

    • Establish annual expense and capital sourcing plans, strategies, and schedules

    • Conduct each sourcing activity in a pre-determined period in a professional transparent fashion, including the creation of all project specific bid documents, in coordination with property management and engineering staff requirements

    • Cost compare actual vendor costs and total spend with contracted spend and rates. Spot audit invoices and coordinate audit activities as required

    • Develop RFP timelines and organize pre-bid/post-bid interviews with bidders

    • Develop and maintain master vendor bid list and contract specific bid lists

    • Develop pre-bid scoring models, identify project team members, and obtain client approval

    • Perform vendor due diligence including pre-bid financial credit checks if required

    • Create project specific key performance based metrics for each sourcing assignment

    • Create Project Briefs, Project Recommendations and Project Specific Bid Waivers as needed

    • Coordinate Legal review of proposed agreements with appropriate staff and legal counsel

    • Negotiate contract terms, extensions, and bid waivers with vendors

    • Prepare written recommendations to Client based upon sourcing results from activity and coordinate Corporate Services and Sourcing approvals

    • Draft legal contracts utilizing Hines aaf boilerplate and sourcing specifications and ensure completeness and accuracy, including adherence to MS approved scope of services model

    • Coordinate new vendor onboarding and portfolio insurance requirements

    • Maintain insurance certificate information for each portfolio-wide contract; track insurance expirations, and ensure no lapses in insurance coverage

    • Create and maintain contract rate sheets for services based upon executed contracts

    • Financial Analysis which includes establishing spend and savings thresholds, cost comparisons, spending curves and trending data as directed


    Minimum Requirements include: 


    • Bachelor's degree in a related field or equivalent from an accredited institution
    • One or more years' experience in a Property/Facilities Management, Engineering Services or Sourcing/Procurement position
    • Advanced knowledge of Microsoft Office and Access Based Systems
    • Knowledge of ARIBA or related Automated Procurement/Sourcing System preferred
    • Accredited Sourcing Professional such as CPM preferred
    • Ability to interpret instructions in written, oral and diagrammatic or schedule form
    • Possess excellent grammatical and proofreading abilities
    • Highly organized with excellent written and verbal communication skills


    Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 214 cities in 24 countries. Hines has approximately $120.6 billion of assets under management, including $66.5 billion for which Hines provides fiduciary investment management services, and $54.1 billion for which Hines provides third-party property-level services. The firm has 128 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,348 properties, totaling over 444 million square feet. The firm’s current property and asset management portfolio includes 512 properties, representing over 223 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.


    We are an equal opportunity employer and support workforce diversity.


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