• Administrative Assistant

    Location US-TX-Houston
    Job ID
  • Overview

    When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


    As an Administrative Assistant with Hines, you will assist the Vice President of Human Resources and team leaders with administrative tasks across Talent Management (TM) - Employee Relations, Talent Acquisition, Diversity & Inclusion, and Learning & Development. Responsibilities include, but are not limited to: 


    • Supports the Vice President of Human Resources and team leaders with administrative tasks across TM. Tasks include but are not limited to meeting coordination, travel, general correspondence, PowerPoint preparation and answering phones

    • Answers phones, facilitates conference calls, and, as appropriate, relays general information to callers

    • Composes various documents such as correspondence, reports, and prepares charts and tables and presentations

    • Handles logistics for special and routine meetings to include coordinating schedules & conference space, food & beverage service  and other logistics

    • Ensures office supplies meet assigned group’s supply and stationary needs

    • Prepares and processes expense reports, invoices and billbacks for TM

    • Assists Talent Acquisition with college recruiting efforts, including logistical planning and fielding planning/travel-related questions

    • Manages communications and project tracker for Vice President – Human Resources to ensure alignment across TM

    • Completes special projects as assigned to support TM


    Minimum Requirements include:


    • High school diploma or equivalent from an accredited institution
    • Two or more years in an administrative support role in a professional office environment
    • Advanced knowledge of Microsoft Office
    • Composes various correspondence, documents and reports using proper format, punctuation, grammar, diction and style

    • Demonstrates strong initiative and customer service orientation

    • Interacts with employees, visitors and vendors with poise and diplomacy

    • Manages and prioritizes multiple tasks while meeting deadlines

    • Strong attention to detail and ability to demonstrate high performance standards


    Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 219 cities in 23 countries. Hines has approximately $124.3 billion of assets under management, including $63.8 billion for which Hines provides fiduciary investment management services, and $60.5 billion for which Hines provides third-party property-level services. The firm has 148 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,362 properties, totaling over 449 million square feet. The firm’s current property and asset management portfolio includes 514 properties, representing over 222 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.



    We are an equal opportunity employer and support workforce diversity.


    No calls or emails from third parties at this time please.



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