HR Specialist

Location US-NY-New York
Job ID
Human Resources


When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


As an HR Specialist with Hines, you will be part of a global HR team supporting 4,400 real estate professionals worldwide, and will directly support, coach, and advise the employees in Hines’ New York City property operations departments. The HR Specialist’s overall goal is to support the delivery of HR programs such as employee onboarding, training, development, and productivity; and support leaders in workforce planning, compensation processes, and implementing organizational changes. The successful candidate will be passionate about helping people be their best at work and will have some experience with implementing best practice HR policies and processes across the employee lifecycle. He/she will also demonstrate the ability to not only react to HR-related needs, but to predict future talent needs and risks, bringing proactive recommendations to business leaders and HR managers. He/she will be a terrific coach to others, a positive role model of the Hines culture to employees and have high integrity when dealing with sensitive situations.  Responsibilities include but are not limited to:


  • Explaining human resources policies, procedures, laws, and standards to new and existing employees
  • Informing employees of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
  • Referring employees to Employee Relations to address any employment relations issues, such as Ethics-point complaints and harassment allegations
  • Developing and administering environmental health and safety programs (postings etc.)
  • Maintaining accident records and preparing compliance reports
  • Processing on and off boarding of Hines personnel in client systems
  • Developing and maintaining New Employee Manual
  • Review and approve hires, transfers, and terminations submitted by managers to ensure HR procedures are followed
  • Coordinating job postings, reviewing resumes (as requested/needed by Talent Acquisition), and performing reference checks as needed
  • Coordinating interviews for candidates to include booking conference rooms, assisting with manager availability and greeting candidates for on-site interviews
  • Partnering with Talent Acquisition to coordinate recruiting events and activities
  • Developing and reporting Organizational Charts monthly and provide HC (Headcount) turnover rates on a quarterly basis
  • Learning & Development Administration (Training and Tracking)
  • Administering on-the-job training programs
  • Evaluating and reporting on the effectiveness of training programs/recommend optimization
  • Coordinating with LMS support to maintain records of employee participation in all training and development programs


Minimum Requirements include:


  • Bachelor’s degree in Human Resources, Business or related field from an accredited institution

  • Two or more years of experience providing Human Resources support in a professional office environment

  • Demonstrate strong initiative and customer service orientation

  • Interact with employees, visitors and vendors with poise and diplomacy

  • Ability to manage and prioritize multiple tasks while meeting deadlines

  • Communicate effectively both verbally and written

  • Integration with and facilitation of Company-wide objectives from HR Central

  • Demonstrate strong attention to detail

  • Ability to work in a team environment

  • Maintain strict confidentiality.

  • Advanced knowledge of Microsoft Office Word and Excel


Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 205 cities in 24 countries. Hines has approximately $133.3 billion* of assets under management, including $71 billion for which Hines serves as an investment manager, including non-real estate assets, and $62.3 billion for which Hines provides third-party property-level services. The firm has 165 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,393 properties, totaling over 459 million square feet. The firm’s current property and asset management portfolio includes 539 properties, representing over 232 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information. *AUM includes both the global Hines organization as well as RIA AUM.





We are an equal opportunity employer and support workforce diversity. 


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