Administrative Assistant - Development

Location CA-AB-Calgary
Job ID
Location : Location


When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.


As an Administrative Assistant - Development with Hines, you will provide administrative support to the development, construction and property management team. Responsibilities include, but are not limited to:


  • Serve as the administrative support to assigned team members by coordinating, facilitating, recording and communicating their individual, group and company-wide activities
  • Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate of general information to callers
  • Coordinate special activities and liaison functions for assigned team members such as travel arrangements, meetings, interviews and conference calls
  • As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts and tables
  • Manage, organize and distribute record drawings and specification binders
  • Assist in preparing presentations
  • Establish and maintain appropriate filing systems, both manual and electronic. May generate confidential files and reports
  • Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments
  • Create, update and maintain departmental databases when appropriate
  • Complete special projects to support assigned area
  • Prepare and process expense reports
  • Ensure that office supplies meet assigned group's supply and stationary needs
  • Assist in maintaining kitchen supplies
  • Prepare both internal and external mail. This includes special handling packages, internal/external mailings and mailing lists. Also distribute mail and faxes as needed
  • Prepare and process expense reports and budgetary-related requests


Minimum Requirements include:


  • High school diploma or equivalent from an accredited institution; bachelor's degree preferred
  • Two or more years in an administrative support role in a professional office environment
  • Advanced knowledge of Microsoft Office
  • Demonstrate strong initiative and customer service orientation
  • Excellent written and verbal communication
  • Demonstrate strong attention to detail and proofreading abilities


Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 225 cities in 25 countries. Hines has approximately $144.1 billion of assets under management, including $75.5 billion for which Hines serves as investment manager, including non- real estate assets, and $68.6 billion for which Hines provides third-party property-level services. The firm has 165 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,426 properties, totaling over 472 million square feet. The firm’s current property and asset management portfolio includes 576 properties, representing over 246 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.




We are an equal opportunity employer and support workforce diversity.


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