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As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support to ensure the smooth operation of an assigned area. This position will support multiple individuals. Responsibilities include, but are not limited to:
- Serve as the administrative support to assigned team members by coordinating, facilitating, recording, and communicating their individual, group, and company-wide activities.
- Partner with the Property Manager to ensure accuracy of Billback entries, journal entries, Accounts Receivables and general ledger.
- Monitor Accounts Receivables collected and engage in follow-up communication with tenants.
- Coordinate activities for...
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As an Administrative Assistant - Property Management with Hines, you will provide administrative support to a team or department. Responsibilities include, but are not limited to:
- Respond to tenant questions and requests via phone, email, and ticketing system
- Maintain calendars and coordinate meetings and special events for multiple teams
- Code invoices
- Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant
- Provide great customer service in a dynamic, fast paced environment
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As an Executive Assistant with Hines, you will be responsible for providing advanced, strategic-level administrative and executive support to the Global Head of Marketing & Communications and the Senior Managing Director of Global Communications to ensure the smooth operation of the function, under limited supervision. Responsibilities include, but are not limited to:
- Provides high-level executive and operational support by coordinating, facilitating, and communicating global and cross-functional information across regions, time zones, and business lines.
- Acts as a trusted partner by proactively identifying scheduling conflicts, anticipating upcoming needs, and helping leaders prioritize time against...
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As a Staff Assistant with Hines, you will, provide administrative support in an assigned area to ensure the smooth operation of the area. This position may support more than one individual. Responsibilities include, but are not limited to:
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Provide basic administrative support to assigned team members.
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Answer phones, forward accurate and detailed messages, and as appropriate, disseminates general information to callers. In addition, check voice mailboxes on a regular basis and advises recipients of calls or directs calls to the appropriate area.
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As requested, type and proofread various documents such as routine correspondence,...
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Role Overview
- Answering the front door to meet & greet clients/visitors with excellent customer service
- Diary management and coordination, including liaising with internal and external contacts to arrange meetings, conference calls, etc.
- Organising/booking meetings internally & externally for colleagues and clients
- Various travel requests within UK & internationally, i.e. flights, hotels, train tickets & taxis
- Answering the main reception phone line and dealing with queries/transferring calls
- Monitoring the general email inbox
- Managing and submitting office expenses
- Preparing all meeting room bookings i.e. providing refreshments & catering when necessary, setting...
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As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support to ensure the smooth operation of an assigned area. This position will support multiple individuals. Responsibilities include, but are not limited to:
- Serve as the first point of contact for tenant requests and provide administrative support to the property team members by coordinating, facilitating, and communicating issues to the appropriate person(s).
- Answer phones, forward accurate and detailed messages and, as appropriate, disseminate general information to callers.
- Coordinate access and reservations for the building freight elevators with contractors, and manage the nightly...
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As an Administrative Assistant - Property Management with Hines, you will provide administrative support to a team or department. Responsibilities include, but are not limited to:
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Respond to tenant questions and requests via phone, email, and ticketing system
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Maintain calendars and coordinate meetings and special events for multiple teams
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Code invoices
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Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant
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Provide great customer service in a dynamic, fast paced environment