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As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support to ensure the smooth operation of an assigned area. This position will support multiple individuals. Responsibilities include, but are not limited to:
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Serve as the administrative support to assigned team members by coordinating, facilitating, recording, and communicating their individual, group, and company-wide activities.
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Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate general information to callers.
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Coordinate activities for assigned team...
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As an Administrative Assistant - Property Management with Hines, you will provide administrative support to a team or department. Responsibilities include, but are not limited to:
Accounts Receivable (AR):
- Process and track tenant rent payments, utilities, and other building service receivables
- Monitor aging reports and follow up on outstanding balances
- Coordinate with tenants and accounting to...
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As an Administrative Assistant – Property Management with Hines, you will under general supervision, provide receptionist related duties, and general administrative support. Responsibilities include, but are not limited to:
- Answer multi-line phone system and direct calls appropriately.
- Greet all visitors and directly assist people when appropriate and refer to others when necessary.
- Sign for and contact appropriate person(s) of arriving courier and/or deliveries.
- Obtain office mail daily, date stamp, distribute and process, as necessary.
- Package handling and tracking administration.
- Maintain adequate office supply inventory.
- Make copies as...
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The Management Assistant role in the Hines Austin office will provide advanced administrative support to the City Head to ensure smooth operations of the local Austin office as well as property management support to the existing commercial properties under management in Central Texas. Responsibilities include, but are not limited to:
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Provides administrative support to the Austin City Head and team.
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Composes various documents such as agreements, contracts, correspondence, interoffice memos, presentations, and reports.
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Coordinates special activities and functions such as Hines conferences, client conferences and special events,...