As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support to ensure the smooth operation of an assigned area. This position will support multiple individuals. Responsibilities include, but are not limited to:   - Serve as the administrative support to assigned team members by coordinating, facilitating, and communicating their individual, group, and company-wide activities. - Manage daily executive calendar while prioritizing inquiries and trouble-shooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.  - Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications...

As an Administrative Assistant - Property Management with Hines, you will provide administrative support to a team or department. Responsibilities include, but are not limited to:   - Respond to tenant questions and requests via phone, email, and ticketing system - Maintain calendars and coordinate meetings and special events for multiple teams - Code invoices - Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant - Provide great customer service in a dynamic, fast paced environment - Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate general information to callers. - As...

As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support to ensure the smooth operation of an assigned area.  This position will support multiple individuals. Responsibilities include, but are not limited to:    - Provide administrative support to the Property Manager and to team members with the property operations. - Interact with Accounting for the accounts payable process and preparation of funding packages. - Serve as a liaison with tenants for various notices and events. - Serve as the liaison with contractors for property conditions e.g. landscaping, janitorial, etc. - Provide support and compilation of the weekly and monthly...

As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support to ensure the smooth operation of an assigned area. This position will support multiple individuals. Responsibilities include, but are not limited to:   - Serve as the administrative support to assigned team members by coordinating, facilitating, recording, and communicating their individual, group, and company-wide activities. - Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate general information to callers.   - Coordinate activities for assigned team members such as travel arrangements, meetings, interviews, and conference...

As an Administrative Assistant - Property Management with Hines, you will provide administrative support to a team or department. Responsibilities include, but are not limited to:   - Respond to tenant questions and requests via phone, email, and ticketing system - Maintain calendars and coordinate meetings and special events for multiple teams - Code invoices - Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant - Provide great customer service in a dynamic, fast paced environment

As the Team Assistant with Hines, you will support the Finance Director with all administrative tasks. Responsibilities include, but are not limited to:   - Organizing meetings/conferences, including preparation and collection of support materials - Producing expense reports - Coordinating documents for signature (wet ink or DocuSign/Smartsheet), including communication with external parties - Tracking and following up on the status of documents being circulated - Performing quality control of documents produced by different teams - Assisting in the setup and creation of PowerPoint, Excel, and Word templates for various reports - Gathering and coordinating documents with external...

As a Receptionist with Hines, the primary function is to perform reception tasks and assist Office Management. Responsibilities include, but are not limited to:    - Move-in and move-out practices, ensuring a quality welcome for tenants. - Site inspection of the structure for tenants. - Structure tour of the shared areas (e.g. gym order, coworking, bike room) and their good maintenance. - Organize and supervise the shared areas. - Use of the PMS and support in the implementation of the PMS itself and the App. - Creation and coordination of events within the structure. - On-site marketing support for activities/communications/branding. - Finance side support for reviewing tenant...

As a Receptionist with Hines, the primary function is to perform reception tasks and assist Office Management. Responsibilities include, but are not limited to:    - Handle telephone calls and messages, learn and manage the telephone - Open, scan and distribute incoming mail - Handle outgoing mail, normal mail, express mail or courier - Receive visitors - Arrange taxis - Book conference rooms and clean up room upon visitors’ departure. - Assist in organizing office meeting luncheons - Deal with various other issues as they arise (including telephone and mechanical such as copy, scan, fax, binding). - Order supplies - Provide support to the entertainment team to...

Role Profile Based in our new Milan Student Accomodation, the Receptionist is a key role for the success of our residences. You’ll be part of the exciting opening of a brand new aparto Student Housing. Just as important: you are responsible for every aspect of the aparto guest stay during your shift.   You operate mainly in the reception area where you are open and available with a friendly smile to meet all the needs of students and the questions of new potential guests. This goes way beyond old school reception duties: you and your team members are the aparto’s super-skilled hosts and responsible for the entire aparto guest experience.